AvaHR Review: Applicant Tracking for Dental Offices, Trades and Local Businesses
AvaHR is an Arizona-based applicant tracking system for small local employers: dental practices, HVAC, plumbing and electrical contractors, med spas, law firms, restaurants and retail shops. Founder Ryan Naylor built it around his own small-business hiring, and the company says 5,000-plus businesses use it.
It posts jobs to 100-plus boards, including Indeed (where AvaHR holds Platinum Partner status), LinkedIn, ZipRecruiter, Glassdoor and Google Jobs, then scores applicants with its AI helper, Ava Assistant. Plans start at $99 a month on annual billing, with a 7-day free trial.
The verdict
AvaHR is built for the owner or office manager who hires a few people at a time and has no recruiter. The pieces that matter to that buyer are all there: posting from one form to Indeed and ZipRecruiter, text messaging to applicants, one-way video screens and skills tests written for trades and dental roles.
Its pricing is also unusual for this category. Plans are flat monthly fees tied to open jobs, seats and locations rather than employee count, and you can cancel any month. A single-location dental office can run on Lite; a 10-location home services group fits Premium.
I would not pick it for a company with a dedicated talent team, structured interview kits across dozens of departments, or hiring outside the US. Its job board mix and content are US-focused, and there is no onboarding, payroll or HRIS behind the hire.
Where AvaHR fits
Who it suits
Best for US small businesses with 1 to 10 locations that hire hourly or licensed staff several times a year: dental and medical offices, med spas, home services contractors, construction crews, hospitality and retail. It suits owners who want applicants texted and screened without logging into five job boards.
What it does differently
Most small-business ATS tools stop at posting and a pipeline. AvaHR adds trade-specific skills tests, such as EPA 608 and OSHA questions for HVAC and construction and certification checks for dental roles, plus culture profiles that describe your workplace to candidates. Against Workable or JazzHR, that vertical content is the main reason to choose it.
How it gets bought
You can self-start on the trial without a sales call, which fits owners who buy software on a card. Annual billing saves about 17% versus monthly on every tier.
AvaHR pricing: Lite, Plus, Premium and Max plans
AvaHR lists every price. Lite costs $119 a month ($99 on annual billing) for 3 live jobs, 1 user and 1 location. Plus costs $199 ($165 annual) for up to 50 open jobs, 5 seats and 3 locations. Premium is $399 ($332 annual) with unlimited postings, 25 seats and 10 locations. Max starts at $549 ($457 annual) with unlimited users and locations.
The limits that push you up a tier are locations and features, not headcount. Ranked candidate scoring and drafted job descriptions arrive at Premium; eSignatures, bulk text campaigns and referral tracking are listed on Max.
| Plan | Published price | Annual |
|---|---|---|
| Lite | $119/month, or $99/month billed annually | Not stated |
| Plus | $199/month, or $165/month billed annually | Not stated |
| Premium | $399/month, or $332/month billed annually | Not stated |
| Max | From $549/month, or from $457/month billed annually | Not stated |
Pricing last checked September 25, 2026. View source
Picking a tier by locations
Multi-site businesses hit the location cap before anything else: 1 on Lite, 3 on Plus, 10 on Premium. A dental group with four offices lands on Premium even if it hires only a few people a month.
Trial and contract terms
Each plan has a 7-day free trial. AvaHR states there are no contracts, you can change or cancel at any time, and setup and data migration are included in the price.
When Max needs a sales call
Max is listed as starting at $549 a month, or $457 on annual billing, with a talk-to-sales note. Operators with more than 10 locations or large seasonal hiring should expect a custom quote above the listed starting price.
AvaHR features: job posting, Ava Assistant and screening
Job distribution and Ava Assistant
Ava Assistant drafts job posts, scores applicants as they apply and suggests who to advance. Posts go out to 100-plus boards from a single listing.
Indeed Platinum Partner. AvaHR lists Platinum Partner status with Indeed, the largest board in its distribution.
Ranked scoring. Ranked candidate scoring is listed on the Premium and Max tiers.
Screening: skills tests and one-way video
Candidates can record one-way video answers and take skills tests matched to the role.
Trade tests. Assessments cover EPA 608 and OSHA topics for HVAC and construction roles.
Dental tests. Questions built around dental certification topics for clinical roles.
Pipelines and culture profiles
Each role gets a customizable hiring pipeline, and one account can track several openings across locations. Culture profiles, included from the Plus tier, describe your workplace to applicants and feed cultural-fit matching.
Interview scoring. Plus adds interview scoring so several interviewers can rate a candidate on the same scale.
Custom roles and referrals. Max adds custom user roles and employee referral tracking for larger multi-site operators.
Candidate communication and offers
Stage-based text and email automations send follow-ups, and branded offer letters can be signed electronically.
Bulk texting. Bulk text campaigns are listed on the Max tier.
Hiring analytics. Reports track time to hire and which job boards produced each hire.
AvaHR pros and cons
Strengths
Published, flat prices
Every tier from Lite at $99 a month (annual) to Max from $457 a month (annual) is on the pricing page, with no per-employee math.
Wide job distribution
Postings go to 100-plus boards, including Indeed, LinkedIn, ZipRecruiter, Glassdoor and Google Jobs, from one form.
Screening tools for trades and dental roles
Skills tests cover EPA 608, OSHA and dental certification topics, and one-way video interviews let candidates record answers on their own time.
Texting built in
Stage-based SMS and email automations keep applicants moving, which matters for hourly candidates who ignore email.
Limitations
Stops at the offer
AvaHR handles hiring through the offer letter. There is no new-hire paperwork, I-9, payroll or employee records module, so you need a separate HR or payroll system.
Key features sit on upper tiers
Ranked candidate scoring needs Premium at $332 a month or more, and eSignatures and bulk text campaigns are listed on Max.
US-centric
The job boards, skills tests and industry pages all target US employers. International hiring is not a stated use case.
Tight Lite limits
Lite allows 3 live jobs, 1 user and 1 location, so a growing business outgrows it quickly.
Aimed at small employers such as dental practices, home services firms and medical spas, AvaHR posts jobs to 100-plus boards and ranks applicants with AI scoring. One-way video interviews and e-signed offer letters are included. Plans are tiered, and a 7-day free trial is available.
AvaHR buying motion: running the 7-day trial
AvaHR is bought self-serve through a trial, with a sales call only for the Max tier. A 7-day trial is short, so plan it.
- Post one real opening on day one of the trial, because applications from Indeed and ZipRecruiter take a few days to arrive and seven days go fast.
- Count your locations and hiring managers before choosing a tier, since the 1, 3 and 10 location caps on Lite, Plus and Premium decide the price more than job volume does.
- Test the skills test library for your roles, such as EPA 608 for HVAC technicians or dental assistant certifications, because that vertical content is the main reason to pick AvaHR over a generic ATS.
- Check what happens after the offer, meaning how new hire data reaches your payroll or HR system, since AvaHR does not include onboarding or payroll.
Frequently asked questions about AvaHR
How much does AvaHR cost?
On annual billing AvaHR costs $99 (Lite), $165 (Plus), $332 (Premium) or from $457 (Max) per month. Monthly billing is $119, $199, $399 and from $549.
Does AvaHR have a free trial?
Yes. Every plan has a 7-day free trial, and there is no long-term contract.
Which job boards does AvaHR post to?
AvaHR posts to 100-plus boards, including Indeed, LinkedIn, ZipRecruiter, Glassdoor and Google Jobs.
What is Ava Assistant?
Ava Assistant is AvaHR's AI helper. It drafts job posts, scores applicants and gives hiring recommendations.
Who is AvaHR built for?
Small US employers such as dental practices, home services contractors, med spas, law firms, construction companies, hospitality and retail businesses.
Does AvaHR include onboarding or payroll?
No. It covers hiring through the offer letter. Onboarding paperwork and payroll need another system.
Who is behind AvaHR?
AvaHR was founded by Ryan Naylor and is based in Arizona. The company says more than 5,000 businesses use the product. We found no record of an acquisition or change of ownership.
Alternatives worth comparing
AvaHR's closest rivals are other small-business ATS tools and hourly-workforce apps with hiring built in.
| Product | Pricing model | Free trial | Why buyers shortlist it |
|---|---|---|---|
| Pinpoint | Custom quote | Not stated | Pinpoint is the applicant tracking system designed specifically for in-house recruiting teams that want their ATS to strengthen their employer brand rather than undermine it. |
| Gem | Tiered pricing | Not stated | Gem is a talent CRM for recruiting teams, with sourcing sequences, pipeline analytics and Gmail and LinkedIn tools, sold alongside your ATS or as an all-in-one. |
| Breezy HR | Tiered pricing | Yes | Breezy HR is the applicant tracking system designed for small and mid-sized businesses that want a functional ATS without the enterprise complexity or enterprise pricing. |
| Manatal | Per-user pricing | Yes | Manatal is an AI-assisted recruiting system for small companies and agencies, with candidate recommendations, a CRM and job board posting. |
| ClearCompany | Custom quote | Not stated | ClearCompany is a talent management suite for mid-sized companies, combining an ATS, onboarding, performance reviews and engagement surveys. |
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