Employee Relations Templates

All Employee Relations templates

• Disciplinary Action Form Template

  A disciplinary action form for every step, from a documented verbal warning to a final warning: incident, prior steps, expectations and consequences.

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• Employee Complaint Form

  An employee complaint form to report harassment, discrimination, safety, or conduct concerns with the details HR needs to take action quickly and confidentially.

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• Employee Grievance Form Template

  An employee grievance form that captures the complaint, desired outcome, and prior steps so HR can investigate fairly and resolve concerns through a clear process.

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• Employee Reference Letter Template

  Three sample reference letters (strong performer, neutral, early career), a facts checklist, and US/UK defamation, consent and retaliation rules.

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• Employee Relations Case Log

  An employee relations case log to track grievances, investigations, and disciplinary cases in one place — with status, owner, and outcome for oversight and reporting.

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• Layoff Letter Template

  Four layoff letter samples (position elimination, RIF with severance, furlough, temporary layoff) plus WARN Act, state mini-WARN, and OWBPA checklists.

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• Performance Counseling Template

  A performance counseling template to address underperformance constructively — clarifying expectations, root causes, support, and measurable goals before formal action.

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• Progressive Discipline Policy Template

  A progressive discipline policy with four steps, a skip-step misconduct list, warning expiry periods, investigation and appeal rules, and at-will language.

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• Reasonable Accommodation Request Form

  A reasonable accommodation request form for ADA, PWFA, and religious requests: employee section, interactive-process log, medical questions, and decision.

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• Resignation Acceptance Letter Template

  Seven resignation acceptance letters: standard, shortened notice, garden leave, pay in lieu, after a declined counter-offer, rehire eligible, and email.

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• Return to Work Interview Template

  A return to work interview template to welcome employees back after absence, confirm fitness for work, and arrange any support or adjustments they need.

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• Termination Letter Template

  A termination letter confirms the last day, final pay and benefits. Samples for cause, performance, layoff, probation, job abandonment and contract end.

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• Workplace Conflict Resolution Template

  A workplace conflict resolution template to structure a mediated conversation between employees — surfacing issues, finding common ground, and agreeing next steps.

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• Workplace Incident Report Form

  A workplace incident report form with injury details, witness statement fields, a 5 whys root-cause section, corrective actions, and OSHA/RIDDOR deadlines.

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• Workplace Investigation Template

  A workplace investigation template covering scope, interviews, evidence, findings, and recommendations so HR runs fair, thorough, and well-documented investigations.

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• Written Warning Template

  A written warning template that records the issue, prior conversations, clear expectations, and consequences so formal warnings are fair, specific, and defensible.

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