Recruiting & Hiring Templates

All Recruiting & Hiring templates

• Background Check Consent Form Template

  A background check consent and disclosure form template built around FCRA's standalone-disclosure requirement — for review with counsel before use.

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• Behavioral Interview Questions Template

  40 behavioral interview questions across 8 competencies, with strong-answer signals, red flags, a 1-4 STAR rubric, situational variants and scoring sheet.

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• Candidate Experience Survey

  A candidate experience survey to measure how applicants rate your hiring process, with rating-scale and open questions plus an NPS to improve your recruiting brand.

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• Candidate Rejection Email Template

  Professional candidate rejection email templates for every hiring stage, written to be kind, prompt, and brand-safe so declined applicants stay warm to your company.

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• Candidate Screening Checklist

  A candidate screening checklist covering resume review, must-have criteria, and phone-screen questions so you shortlist consistently and fairly before interviews.

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• Conditional Offer Letter Template

  Conditional offer letter with contingency clauses (background, references, drug test, license, medical exam), FCRA adverse action steps, fair chance rules.

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• Employee Referral Program Template

  An employee referral program template covering eligibility, bonus tiers, payout timing, and a submission form so referrals are consistent and easy to run.

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• Employment Application Form

  A job application form with lawful work-authorization wording, a work history table and attestation, plus the questions many states forbid you to ask.

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• Hiring Manager Intake Form

  A hiring manager intake form to align recruiter and manager on role requirements, must-haves, interview plan, and timeline before sourcing begins.

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• HR Job Description Templates (8 HR Roles)

  Job descriptions for 8 HR roles, coordinator to HR business partner, with level-appropriate scope, reporting lines, FLSA status and preferred credentials.

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• Internship Offer Letter & Agreement Template

  Paid internship offer letter and agreement: dates, hours, pay, learning goals, confidentiality and IP, plus the DOL unpaid-intern test and UK/India notes.

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• Interview Feedback Form

  An interview feedback form for interviewers to record evidence-based ratings, strengths, concerns, and a clear hire recommendation right after each interview.

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• Interview Schedule Template

  Interview schedule tracker with time zones, interviewers, focus areas and scorecard due times, plus two sample loops, a candidate itinerary and prep brief.

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• Interview Scorecard Template

  A structured interview scorecard template with weighted competencies and a 1-4 rating scale so interviewers evaluate candidates consistently and reduce hiring bias.

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• Job Description Template

  A structured job description template covering role summary, responsibilities, must-have vs nice-to-have requirements, and inclusive language to attract the right candidates.

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• Job Description Templates by Role (11 Roles)

  Eleven ready-to-edit job descriptions, from chief of staff to warehouse worker, with duties, must-haves, typical FLSA status and a pay-range placeholder.

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• Job Offer Acceptance, Rejection & Counter Offer Letters

  Seven replies to a job offer: acceptance letter and email, polite decline, counter offer, negotiation email, asking for more time, accepting after talks.

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• Job Posting Template

  A job posting template with two sample ads, pay range rules for 14 states and cities, EEO wording, words to avoid, and Google for Jobs fields.

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• Offer Letter Template

  A complete job offer letter with a filled-in sample, plus hourly, part-time, remote, sales, temporary and email versions and the clauses to check.

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• Phone Screen Questions & Script

  A 25-minute phone screen script with 28 questions, knockouts, a scoring rubric, lawful pay and work-authorization wording, and questions never to ask.

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• Recruitment Plan Template

  Recruitment plan template with a hiring plan table, funnel math for 1 and 6 hires, a cost-per-hire example, time-to-fill targets and US compliance notes.

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• Recruitment Tracker Template

  A recruitment tracker template to manage candidates by pipeline stage, source, and status, with funnel metrics so you can spot bottlenecks and report on hiring.

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• Reference Check Template

  A reference check template with structured questions on performance, strengths, and rehire eligibility so you verify candidates consistently before extending an offer.

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• Structured Interview Guide Template

  A structured interview guide template with timed sections, competency-based questions, and rating prompts so every candidate gets a fair, consistent interview.

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