Kakitangan Review: Modular Malaysian Payroll with a Free Tier

Name: Kakitangan
Brand: Kakitangan.com
Availability: InStock

Kakitangan.com is a Malaysian cloud HR and payroll system operated by Coastal Hectare Sdn Bhd and selling to SMEs since 2015. It sells separate modules (E Payroll, E Leave, E Claim, E Attendance, which it calls Hadir, and HR Premium) on one login, priced in ringgit by headcount band.

E Payroll calculates EPF, SOCSO, PCB and EIS, generates EA Forms and Form E, and produces bank files for Malaysian banks. The smallest companies get payroll free for up to three employees, and a 50-person firm pays RM250 a month for E Payroll on monthly billing.

Maya Patel·Editor·Updated October 17, 2026·Fact-checked by Chandrasmita

The verdict

Kakitangan is the tool I would point a Malaysian SME owner to when the goal is to stop doing EPF, SOCSO and PCB by hand and the budget is a few hundred ringgit a month. The module prices are public, the payroll tier is free for micro businesses, and you only pay for leave, claims or attendance if you switch them on.

Its limits are geography and scope. Statutory payroll is Malaysian only, and performance appraisal is handled through a collaboration with Mekari Talenta rather than a native module. A company with staff in Singapore as well should compare BrioHR, which covers both countries.

For a 20 to 300-person Malaysian business on a single entity, Kakitangan is priced where most competitors are not.

Where Kakitangan fits

Who it suits

Kakitangan fits Malaysian SMEs, from micro businesses with three staff to companies of around 400, that want statutory payroll done correctly and can add leave, claims and attendance later. Named customers range from small media and retail firms to Greenpeace Southeast Asia.

What it does differently

Price transparency at the small end is Kakitangan's edge. No other vendor in this group publishes a free payroll tier, and the per-band ringgit prices let a buyer cost the full bundle before speaking to sales. Its PDPA compliance is audited by BDO, which gives small firms an external reference on data handling.

How it gets bought

Kakitangan sells mostly self-serve, with a Try for Free sign-up, an online cost estimator and a sales call for larger firms. It also runs training, free HR document templates and an annual SME Growth Summit in Kuala Lumpur, which suits owners who handle HR themselves.

The site is available in English, Malay and Chinese, which helps family-owned SMEs where the owner, the bookkeeper and the staff do not all work in the same language.

Kakitangan pricing: modules priced in ringgit by headcount

Kakitangan prices each module by headcount band, from 3 to 400 employees, and offers monthly, quarterly and yearly billing, with yearly the cheapest. Above 400 employees, pricing is by enterprise quote.

E Payroll on monthly billing is free up to 3 employees, RM50 up to 5, RM180 up to 25, RM250 up to 50, RM350 up to 100, RM460 up to 200 and RM725 up to 400. Yearly billing for 50 employees is RM2,500 and for 100 employees RM3,000. E Leave is free up to 5 employees and RM150 a month at 50; E Claim is RM80 a month at 50.

Plan	Published price	Annual
E Payroll	Free up to 3 employees; RM50/mo up to 5; RM250/mo up to 50; RM725/mo up to 400	Not stated
E Leave	Free up to 5 employees; RM150/mo up to 50	Not stated
E Claim	Free up to 3 employees; RM80/mo up to 50	Not stated
E Attendance (Hadir)	RM45/mo up to 5 employees; RM193/mo up to 50	Not stated
HR Premium	RM100/mo up to 10 employees; RM350/mo up to 50	Not stated

Pricing last checked September 25, 2026. View source

Building a full bundle

A 50-person company taking E Payroll (RM250), E Leave (RM150), E Claim (RM80) and E Attendance (RM193) pays about RM673 a month on monthly billing. HR Premium, which adds document storage, e-signatures, audit trails and WhatsApp support, costs RM350 a month at 50 employees.

Billing terms

Payment is by bank transfer or Visa and Mastercard. Adding employees mid-way through a one-year subscription is pro-rated, and customers keep ownership of their data if they cancel.

Kakitangan features: E Payroll, E Leave, E Claim and Hadir

E Payroll

E Payroll runs payroll with EPF, SOCSO, PCB and EIS on every payslip, and generates bank files for both salary and statutory payments, with a bulk payment function. Several pre-built payslip templates are included.

Year-end forms. Automatic generation of the EA Form for employees and Form E for LHDN.

Regulatory updates. Statutory rates are updated through routine system releases.

E Leave, E Claim and Hadir attendance

E Leave handles leave policies and balances. E Claim is a paperless, mobile-friendly expense claim system. E Attendance, branded Hadir, records clock-ins and schedules.

Mobile app. The Kakitangan.com app lets employees apply for leave, submit claims and manage attendance.

Pay frequencies. Salary runs can be monthly, daily or hourly, and leave, claims, bonuses and allowances feed into the same payroll.

HR Premium

HR Premium adds cloud storage for employee documents, a library of HR letter templates validated by HR practitioners with an optional AI writing assistant, and e-signature on mobile. An edit history on every employee profile records who changed what.

Premium support. A dedicated team answers on WhatsApp and phone from 9 AM to 9 PM.

Staff movement. HR Premium records internal transfers, probation end dates and announcements such as policies and circulars.

Partner services and security

Kakitangan resells background checks, employee integrity screening and personality assessments, and connects to Mekari Talenta for performance appraisal.

PDPA audit. The vendor says its PDPA compliance is audited by BDO.

HR Sifu. HR Sifu offers HR advisory content for business owners.

Kakitangan pros and cons

Strengths

Free payroll for micro businesses
E Payroll costs nothing for up to 3 employees and RM50 a month up to 5, which is lower than any other published price in this group.
Modular pricing
Each module is priced separately by headcount band, so a company can start with payroll and add E Leave, E Claim or E Attendance only when needed.
Malaysian statutory and bank coverage
EPF, SOCSO, PCB and EIS calculations, EA Form and Form E generation, and support for all banks in Malaysia are part of E Payroll.
Accounting integration
Kakitangan integrates with Xero and other accounting software, so payroll journals reach the books without re-keying.

Limitations

Malaysia only
Statutory payroll covers Malaysia. Singapore CPF, Indonesian BPJS or Philippine SSS are not supported, so regional groups need another tool.
Performance appraisal is a partner product
Appraisals are offered through a collaboration with Mekari Talenta rather than inside Kakitangan, which means a second vendor relationship.
Audit trail and document storage cost extra
Profile edit history, employee document storage and e-signatures sit in HR Premium, which starts at RM100 a month and rises to RM1,250 a month at 400 employees on monthly billing. Companies that need an audit trail for compliance should include it in the budget from the start.
Enterprise buyers need a quote
Published bands stop at 400 employees. Larger companies go to a sales quote, where Kakitangan's price advantage is less clear.

Kakitangan is a Malaysian HR and payroll system that calculates and prepares EPF, SOCSO, PCB and EIS submissions. It sells separate modules (E Payroll, E Leave, E Claim, E Attendance) on one login, integrates with local banks and Xero, and says its PDPA compliance is audited by BDO. Its statutory coverage is Malaysian only.

Kakitangan buying motion: estimator and free trial

Kakitangan is built for owners and small HR teams who buy online. The pricing estimator does most of the work.

Run the pricing estimator with your exact headcount and modules first, because the band you land in decides the price more than the module list.
Choose yearly billing if headcount is stable, since the yearly rate is lower than twelve monthly payments in every band.
Test an EPF, SOCSO, PCB and EIS calculation against last month's payroll during the free trial, because those four figures are what KWSP, PERKESO and LHDN will check.
Ask how performance appraisal works through Mekari Talenta if you need it, because it is a separate product and contract.

Frequently asked questions about Kakitangan

How much does Kakitangan cost?

E Payroll is free up to 3 employees, RM50 a month up to 5, RM250 up to 50 and RM725 up to 400 on monthly billing. Other modules are priced separately by headcount.

Does Kakitangan have a free trial?

Yes. The site offers a Try for Free sign-up, and E Payroll is free for companies with up to 3 employees.

Does Kakitangan handle EPF, SOCSO, PCB and EIS?

Yes. E Payroll calculates all four and generates the EA Form and Form E.

Has Kakitangan been rebranded or acquired?

No. It still trades as Kakitangan.com, operated by Coastal Hectare Sdn Bhd. Its Mekari Talenta link is a product collaboration, not an ownership change.

Does Kakitangan work outside Malaysia?

Its statutory payroll is Malaysian only. For staff in Singapore, BrioHR runs payroll for both countries; for Indonesia, GreatDay HR handles BPJS and PPh 21.

Does Kakitangan integrate with Xero?

Yes. Xero is listed as an accounting integration.

Alternatives worth comparing

Kakitangan is a low-cost Malaysian option. Companies with staff in other countries or a need for native talent modules should compare these.

Product	Pricing model	Free trial	Why buyers shortlist it
greytHR	Tiered pricing	Yes	greytHR, from Greytip Software, is a rupee-priced HRMS and payroll system for Indian SMBs and mid-sized firms.
Rippling	Modular pricing	Not stated	Rippling is the HR platform that refused to stay in its lane.
Workday HCM	Custom quote	Not stated	[Workday](/software/workday) HCM is the enterprise human capital management platform that competes head-to-head with SAP SuccessFactors and Oracle HCM Cloud for the largest organizations in the world.
Keka HR	Tiered pricing	Yes	Keka is an HR, payroll, hiring and PSA platform from Keka Technologies used by 12,500+ companies, mostly in India.
Sprout Solutions	Custom quote	Not stated	Sprout Solutions is the Philippine counterpart, handling BIR, SSS, PhilHealth and Pag-IBIG with an optional managed payroll service.